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Rhitwik Singh

Business Development Manager | Platform Solutions


  • Enterprises are increasingly moving towards smart HRMS solutions, and the market is flooded with solutions that offer innovative and effective processes and tools. 

  • If you are looking to implement an HRMS solution for your organization, many choices are available there in the market. 

  • But how to decide the right HRMS solution? This blog article aims to guide you in making that critical decision.

How to choose an HRMS solution?

Enterprises are increasingly moving towards smart HRMS solutions, and the market is flooded with solutions that offer innovative and effective processes and tools. If you are looking to implement an HRMS solution, many choices are available. How to decide the right HRMS solution? This blog article aims to guide you in making that critical decision.

1. Select a technology that adopts and scales a company's culture, values, and inclusion

The HRMS solution should feature a company function uniquely positioned to drive initiatives and ensure that team members feel welcomed and safe at work. This function can provide a bird's-eye view of the organization and drive initiatives to ensure an inclusive culture. While employees nowadays work both from the office and remotely, it is critical to ensure that wellness programs are inclusive and meet their specific needs. The scalability of wellness initiatives is a critical feature of an effective wellness program in today's hybrid workplace. A growing number of businesses are investigating technology solutions as components of a comprehensive enterprise-wide strategy to improve employee well-being, individual performance, resilience, mental and physical health, and job satisfaction. 

2. AI-enabled HRMS solution

Artificial intelligence (AI) algorithms are designed to make decisions, often using real-time data. Organizations use the information to make decisions all the time. AI can also be used for finding candidates who have the best fit between the job requirements and their skills and experience. AI-based candidate matching uses HR data to calculate a candidate’s likelihood to accept a job offer, project performance outcomes, and estimate their expected tenure. Digital assistants improve the process by guiding the new hire through the onboarding steps and proactively suggesting the next steps to ramp up quickly in their roles. The HRMS solution should have AI built in to accomplish these tasks.

3. Focuses on employee well-being

Employee wellness and well-being are becoming increasingly important aspects of any people-centric organization. Measurability, tracking, and integration of employee wellbeing remain critical features that businesses seek in a digital wellness tool. Organizations must recognize that employees' well-being requirements are dynamic and ever-changing. It is critical to understand employee sentiment and needs to ensure that well-being initiatives are relevant to what is on their employees’ minds. 

4. Reskilling and upskilling to cope-up with market changes

Upskilling and cross-skilling is important and is likely to become more in demand in the coming years. HR teams need to undergo significant transformation to embrace digitalization and implement assistive software and technologies in their domain. Organizations prefer to reskill existing employees and bring them into new roles rather than hire new ones, making reskilling one of the industry's hottest trends. 

5. Data transparency

Transparency is to add an extra layer of security. Businesses are looking to actively monitor available data and its use. Furthermore, transparent analytics workflows are now required to understand where data is gathered, how it is prepared, purified, and analyzed, and where the results are stored. The HR department is critical in educating employees on how to properly handle data. Businesses must recognize that administrators in charge of data recording and analysis, as well as human resource managers, share equal responsibility for retaining employee trust.

6. Hyper automation for process optimization

Organizations must ensure that their employee-facing processes are digital in the hybrid workforce structure. HR executives must devise strategies to optimize end-to-end value streams. Organizations need to create a broader set of hyper-automation use cases for human capital management (HCM) than are currently available.   This will help organization to optimize their processes and automation can further reduce handoffs and labor costs, particularly in highly repeatable workflow, thereby allowing HR employees to focus on strategic tasks.

7. Third-party application integration 

Digitalization has emerged as a necessity for any business to foster growth by adding significant external data to an already existing project/software using distinct application programming interfaces (API) and context to the intensifying competition. To thrive in this ambitious system, software integrations are a great asset for companies with a growing employee base, and digital adoption across the spectrum is an essential solution that must enable efficient workflows and seamless operation of HR functions.

8. Simplified user adoption and change management

The growing need for an agile and intelligent technological solution focused on employee happiness and experience has become the need of the hour. The organization should facilitate and address the everyday needs of employees, from check-ins and shift management to leave and payroll tracking, foster employees' continuous growth through regular feedback and development discussions. They need to maintain positive relationships and open communication channels with former employees through an alumni network. 

These are some of the aspects you should consider while selecting an HRMS solution but focus on what you need…not what the solution offers to find meaningful work and opportunities for growth. 

About the author

Rhitwik Singh
Rhitwik Singh is a Business Development Manager in TCS Platform Solutions. His area of expertise includes market research & analysis, target market identification, brand positioning and development, vendor management, and content creation and sales for AI & ML Solutions.
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